Purchasing Coordinator At Cilantro

Key Responsibilities:

1. Supplier Sourcing & Management

• Continuously search for new suppliers for raw materials, products, operational tools, equipment, and maintenance supplies.
• Build, develop, and maintain strong relationships with suppliers.
• Negotiate product quality, pricing, discounts, penalties, return policies, delivery terms, and contracts.
• Compare supplier price quotes and select the most advantageous offers.

2. Purchase Order & Invoice Processing

• Prepare purchase orders based on department requests, input them into the system, obtain approvals, and follow up on delivery.
• Review storage invoices, prepare release orders, and coordinate payment schedules with finance.
• Ensure invoices are processed, delivery is confirmed, and payments are reconciled with finance.
• Monitor supplier payments and negotiate terms when necessary.

3. Product Evaluation & Inventory Coordination

• Obtain and present samples of new materials and products for department evaluation and selection.
• Coordinate with warehouse and planning departments on stock levels, capacity, and turnover.
• Conduct direct market purchases for specific needs, including materials, equipment, and supplies.

4. Documentation & Reporting

• Maintain accurate files for purchase orders, quotes, contracts, and internal communications.
• Prepare and process financial settlements with suppliers for reconciliation with finance.
• Prepare reports related to procurement performance, cost management, and supplier relations.

5. Problem Solving

• Resolve procurement-related issues, such as material shortages or quality discrepancies, in a timely manner.

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