This role requires someone who can manage multiple purchase cycles, negotiate with suppliers, follow up on orders, and maintain accurate records in SAP while supporting both the Sales and Operations teams.
Key Responsibilities
Create, process, and maintain Purchase Orders (POs) in SAP accurately and on time
Request and obtain quotations from distributors, vendors, and local suppliers
Compare quotations and prepare cost analysis to support purchasing decisions
Negotiate pricing and commercial terms to achieve the best value
Follow up with vendors and distributors on order status, delivery timelines, and pending shipments
Track and manage backorders, urgent requirements, and delayed deliveries
Provide the Sales team with accurate stock availability and delivery updates
Assist Account Managers and Sales teams in preparing accurate customer quotations
Coordinate with Technical, Warehouse, and Accounts teams to ensure smooth order processing
Work closely with the Warehouse team regarding goods receipt and inventory updates
Identify and resolve issues related to incorrect orders, mismatched licenses, or delivery discrepancies
Repond to customer and internal team inquiries in a timely and professional manner
Maintain proper documentation and up-to-date records for all POs, quotations, and vendor communications
Conduct market research and vendor comparison to identify the most cost-effective options
Requirements
Bachelor’s degree in Business Administration, Supply Chain, Logistics, or a related field
1–3 years of experience in procurement, purchasing, supply chain, or a similar role
Working knowledge of SAP and CRM systems
Strong negotiation and vendor management skills
Excellent communication, coordination, and follow-up abilities
Strong attention to detail and organizational skills
Ability to manage multiple vendors and parallel procurement cycles in a fast-paced environment
Basic financial understanding including pricing, margins, and cost analysis
Proficiency in Microsoft Excel and reporting
Ability to collaborate effectively across Sales, Warehouse, Technical, and Finance teams
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