Documents Used In Air and Sea Transport

Behind every smooth shipment is a stack of perfectly prepped paperwork.
Here’s a breakdown of the essential documents used in sea and air freight:

Sea Freight Documents

1. Bill of Lading (BOL) – The most important shipping contract. Acts as a receipt and title to the goods.

2. Packing List – Helps verify cargo content, quantity, and packaging during clearance.

3. Commercial Invoice – Details the value of goods for customs duties.

4. Certificate of Origin – Confirms where goods were manufactured.

5. Sea Waybill – Similar to BOL but non-negotiable and faster for clearance.

6. Insurance Certificate – Shows the cargo is covered in case of damage or loss.

7. Import/Export License – Authorizes the legal entry or exit of goods.

Air Freight Documents

1. Air Waybill (AWB) – Acts as a contract of carriage and receipt for air cargo.

2. Shipper’s Letter of Instruction (SLI) – Provides detailed shipping directions to the forwarder.

3. Commercial Invoice – Required for customs declaration and duties.

4. Packing List – Confirms the weight, dimensions, and item breakdown.

5. Dangerous Goods Declaration – Mandatory for hazardous cargo.

6. Certificate of Origin – Assists in trade agreements and duty benefits.

7. Insurance Certificate – Offers security in case of transit risks.

Whether you’re a student, admin, or supply chain professional, knowing these documents inside out will save time, money, and headaches.