Reporting Lines The Procurement Assistant will work under the overall supervision of the FAO Representative and Assistant FAOR in Egypt, the general supervision of the Programme Officer and the direct supervision of the International Operations Specialist.
Technical Focus The incumbent will perform a range of procurement duties and functions to ensure consistent service delivery in line with the requirements and structure of the organization and in cooperation with the different operations and programme units.
Tasks And Responsibilities
- Ensure procurement activities are completed in compliance with UN/FAO rules, regulations, policies, and strategies.
- Draft EOIs, RFQs, ITBs, and RFPs; handle the receipt of bids/proposals, conduct eligibility compliance checks, and prepare commercial evaluations in line with FAO rules and regulations.
- Monitor procurement processes from requisition through delivery, acceptance, and payment, ensuring all requirements are met and maintain procurement tracking sheets for timely updates.
- Prepare submissions to the FAO Local Procurement Committee (LPC), draft purchase orders, contracts, LTAs, LoAs, MoUs and relevant amendments.
- Ensure payment requests/invoices are certified and complete, facilitating payment processing by the Finance Unit.
- Maintain and update the supplier/vendor database and assist in supplier registration with UNGM.
- Ensure timely customs clearance and the safe arrival of shipments by liaising with relevant units, including obtaining necessary import exemption certificates from the RNE Administration Unit.
- Regularly report to the International Operations Specialist on the status of procurement activities, ensuring accurate database records of procurement actions, tenders, and contracts through regular updates to the procurement tracking sheet.
- Conduct monthly meetings with project managers and Operations Units to ensure procurement plans are well-designed, implemented, and monitored, ensuring timely completion of procurement actions.
- Draft correspondence and maintain contact with suppliers and contractors for follow-ups and issue resolution.
- Register new suppliers and vendors in GRMS and UNGM databases.
- Prepare procurement justifications and notes for the files as needed.
- Maintain the filing and archiving system within the Procurement Unit.
- Perform other duties as and when required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING Minimum Requirements
- University degree in Business Administration, Procurement, Supply Chain Management, Accounting, Finance, or another closely related discipline.
- At least five (5) years of relevant and progressively responsible experience in procurement, supply chain, logistics, administration, or operations support, preferably within UN, international organizations, or development projects.
- Working knowledge (level C) in the English and Arabic languages.
- National of Egypt.
FAO Core Competencies
- Results Focus
- Teamwork
- Communication
- Building Effective Relationships
- Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
- Strong coordination and communication skills to work effectively with different teams and external suppliers.
- Attention to detail and ability to ensure compliance, accuracy, and timely delivery of procurement actions.
- Ability to manage multiple procurement actions simultaneously and meet tight deadlines.
Additional Information
- FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
- Applications received after the closing date will not be accepted
- Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
- For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Job Posting 06/May/2026
Closure Date 27/May/2026, 11:59:00 PM
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