Key Responsibilities
Contract Management
• Manage all contract administration for assigned projects, including contract summaries, review comments, and execution activities.
• Calculate, report, and defend potential and actual claims arising from contract review activities.
• Identify, document, and coordinate all project claims and variations from clients, engineering, and the internal supply chain.
• Quote all variations in collaboration with the Commercial Team; obtain management approval for additional or varied works.
• Maintain and update the contract baseline and project plan following client approval of quotations or claims.
• Follow up purchase orders for approved claims and variations; record all LD and back-charge claims in the claims file.
• Prepare justification, arguments, and reasoning to counter client claims and close them cost-effectively with appropriate approvals.
Project Execution and Delivery
• Lead the end-to-end execution of assigned projects in line with contract terms, FPI procedures, processes, and policies — with a focus on maximising client satisfaction.
• Review and approve project schedules, including field activities, ensuring all scope and time requirements are properly addressed.
• Issue Release for Production requests with the required documentation; seek client approval for priced Bills of Quantities.
• Monitor and compare base plan with actual progress; report and escalate delays as required.
• Control the Training Schedule within the project and ensure its alignment with the overall project plan.
• Manage the formal project close-out process, communicating close-out requirements to the organisation and executing contract-specific terms and conditions.
Reporting and Communication
• Agree with the client on the content of Client Project Reports; issue reports on schedule.
• Issue fortnightly internal reports to senior project management.
• Represent FPI in external project meetings; plan meeting agendas, review, sign, and communicate Minutes of Meetings.
• Prepare and distribute visit reports to the line organisation; review reports submitted by others.
• Ensure all project correspondence is properly distributed and escalated in accordance with FPI’s Email Distribution and Escalation Policy.
Risk, NCRs, and Continuous Improvement
• Identify, communicate, and escalate NCRs and lessons learnt in accordance with FPI procedures.
• Control assigned project issues; support and verify the execution and close-out of related improvement actions.
• Facilitate client satisfaction surveys per project and provide project KPIs to support the improvement process.
• Maintain the Client Communication Record File; support timely resolution and closure of client complaints.
Document Control and Records Management
• Set and communicate project document control requirements to the document control team, including distribution matrix, VDRL, and MRB requirements.
• Control the contents of the VDRL and MRB index; verify correct application of procedures across the project team.
• Create, maintain, and archive all project records in accordance with FPI procedure.
HSE
• Participate in QHSE audits and incident reporting; comply with all relevant safety, quality, and environmental procedures.
• Use appropriate personal protective equipment at all times; report unsafe acts, incidents, and safety violations.
Required Qualifications:
· Graduate Degree in Mechanical engineering
· MBA or Masters in a field related to economics, sustainability, or environment is preferred
Preferred Experience:
· Fresh Graduate
Job-Specific Skills:
· Good inter-personal & Communication skills
· Team player
· Knowledge of Contractual terms and conditions
· Hands-on Project management experience
· Supply Chain Experience
· Piping and/or mechanical Experience
· Knowledge of the Company’s products, processes, accreditations, delivery, installation and quality procedures
Core Competencies:
· Communication skills
· Planning and scheduling skills and use of Microsoft project /Primavera
· Risk Identification and Management
· People Management Skills
· Problem solving ability
· Negotiation skills
· Ability to analyses data, track & monitor progress and mitigate delays.
· Leadership skills
· expected to be competent in the above and will be standing in for the Project Manager when the situation calls for.
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