Senior Purchasing Specialist At Vndro.com

Senior Purchasing Specialist

Own and lead the end-to-end RFQ → PO → GRN execution flow. You’ll supervise daily purchasing queues, secure supplier confirmations/ETAs within 24 hours, drive expediting and backorder clearance, and maintain flawless data in Odoo/Google Sheets. You’ll mentor junior specialists, enforce SLAs, and partner with Buyers and Warehouse to protect OTIF and next-day promises.

Key Responsibilities

PO & RFQ Execution Leadership

• Convert Daily Purchasing Tool/RFQ/Backorder outputs into accurate, approved POs within SLA.
• Validate units, VAT, MOQs, lead times; split/consolidate POs per rules and approval thresholds.
• Oversee PO lifecycle to GRN closure and resolve exceptions (short-ships, price variances).

ETA & Expediting Ownership

• Obtain supplier confirmations and ETAs within 24h; run a live ETA/ASN board.
• Triage Urgent (next business day) and Delayed queues; escalate chronic delays.
• Coordinate partials, substitutions, and recovery plans to protect customer commitments.

Data & Systems Stewardship

• Keep item catalogs, lead times, supplier terms, and price lists clean in Odoo/Sheets.
• Reconcile PO ↔ GRN; fix mismatches with Warehouse/Finance; prevent repeat errors with SOPs.

Supplier Operations Interface

• Act as the day-to-day contact for supplier CS/logistics; schedule weekly ops check-ins.
• Log service failures and feed systemic issues to Buyers for contractual action.

Process, SLA & Continuous Improvement

• Own purchasing SOPs; measure cycle times, OTIF, delay days; close gaps.
• Propose automations (Sheets/Apps Script) to cut manual work and improve accuracy.

Reporting & Visibility

• Publish daily snapshots: RFQ→PO cycle time, ETA compliance, OTIF, backorder age, risk heatmap.
• Present weekly performance to Ops/Commercial; agree actions and due dates.

Qualifications

• 3–6 years in procurement/purchasing operations (FMCG/distribution/office supplies preferred).
• Strong Google Sheets skills; Odoo (or similar ERP) experience is required.
• Proven track record in expediting, ETA/ASN management, and PO→GRN reconciliation.
• Detail-obsessed, process-driven, and relentless on supplier follow-ups.
• Clear communicator in Arabic & English; comfortable running stand-ups and supplier calls.

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