Senior Procurement Officer At AXA

About the job

• Make sure that Procurement process is handled as per the procurement policy.
• Follow and enforcing the company’s Procurement policies and procedures including VRF.
• Track the Purchase requests from its creation until Purchase order is submitted to the vendors
• Prepare all the required data for all AXA internal control functions (Audit- Risk- Compliance- Information Security – Operational Resilience).
• Participate in getting all the data required from AXA Group.
• Follow up with vendors until items ordered are delivered in the proper time & Quality.
• Validate the vendor’s invoices with the requestor & ensure its proper delivery to Finance Team
• Quarter survey in the market to make sure that the new items are purchased with the best quality & best Price (for senior level).
• Perform proper due diligence for the new vendors before nomination & selection
• Share with different departments all the needed data or documents e.g. Finance, Legal, Etc. through shared folders
• Assist Procurement with different departments in preparing the RFP for the company projects (Renovations, systems, new branches….etc.) and RFP for standard items/ services (applications , printings , Stationary , Kitchen supplies….etc.)
• Ensure contract management at the company staring from initiate RFP till contract validation by pass with all the contract cycle with all concerned parties (including control functions)
• Ensure that cost saving is properly saved at the Procurement shared folder with its evidence.
• Create a list of preferred vendor annually based on the best price & best quality in order to facilitate AXA daily operations.
• Create and maintain good relationships with vendors/suppliers “Local & International”.
• Make professional decisions in a fast-paced environment.
• Maintain records of purchases, pricing, and other important data (vendor’s documents & all critical forms & documents).
• Investigate any received complaints and in case of vendor/ supplier deficiency record the incident via Incident report & ensure that proper actions taken.
• Review and analyze all vendors/suppliers, supply, and price options through annual vendor evaluation in accordance with the business owners.
• Quarter survey in the Market to make sure that the new items are purchased with the best quality & best Price.
• Prepare plans for the purchase of equipment, services & supplies.
• Request , review, compare and analyze products and services to be purchased.
• Coordinate with Warehouse staff to ensure proper storage.
• Deliver and improve business functions and use project management disciplines to support the delivery of key initiatives.
• Depute Managers in tasks follow up and initiative implementation.
• Review workflow and procedures to close service gaps, ensure productivity and excellence.
• Attend to any high level customer complaints, and escalated cases received by team members and help solving them, and ensure future improvement.
• Participates within the Procurement Quality review (extract Procurement KPIs reports & review cost Saving & KPIs data with the team).
• Identify areas for service improvement or create new initiatives ” quick wins” and make recommendations to the management.
• Lead by example by displaying initiative in all areas including adherence to schedule and good attendance records
• Maintain suppliers’ information such as qualification, delivery time, product range, etc.
• Negotiate the best deal for pricing and supply contracts.
• Ensure that the products and supplies are high quality.
• Maintain and update a list of suppliers and their qualifications, delivery times, and potential future development.
• Support the operation administrators in daily issues or barriers which may arise with customers internally or externally.
• Respond to inquiries and requests from clients, managers and internal departments.
• Support in Any other ad-hoc tasks such as enquiries, and when required by the management.
• Maintain full compliance of department to AXA standards and reactivity/contribution to all compliance processes
• Participate in all departmental meetings and support new comers.
• Perform all other duties as assigned by manager.

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