Procurement Specialist At Johnson & Johnson

Duties & Responsibilities

• Process goods/service order requests in the system and own the request until the request closure and payment to the supplier
• Daily tasks include creation of Purchase Requisitions in E-Marketplace (SAP Ariba) system, raising Request for Payment, initiate creation of non-commercial supplier requests, based on business requirements
• Collaborate with Business requester on request details, collaborate with Help Desk and regional support teams
• Collaborate with suppliers forany missing documentationand resolution of discrepancies; request credit note and follow up
• Record goods/service receipt in the system based on Business Requester confirmation (positive and negative Goods receipt)
• Purchase order Amendments as required and confirmed/ approved by local business
• Ensure all Purchase requests follow compliance protocols
• Track business approvals on requests and follow up with approvers as required
• Resolve any discrepancies in the request matching process(Mismatch, Request for Information) within target time (KPIs)
• Modify / cancel the Purchase Orderbased on instructions from the business
• Closure of Purchase Orders within 90 days of “Need by Date”on purchase request
• Purchase order management, including of Reassignment of requests to additional preparers, delegation and reopening of requests when required
• Escalate any issues faced intheprocess with supervisor

Main performance measures (Performance Goals)

• Timely process of purchasing requests
• Resolution of discrepancies in matching process (Mismatch)
• Timely payment to supplier within set payment terms
• Demonstrates Credo based leadership principles in all interactions with internal and external stakeholders
• Ensure applicable company/healthcare,quality & BPRA compliance with all relevant country and EMEA requirements, company regulations, policies and procedures
• Education: Bachelor degree
• Years of Experience:2 years in similar admin position
• Language:English must be fluent (Arabic, French is a plus)

Technical/Functional Skills Required

• Experience with Finance or Procurement systems preferred (Ariba, SAP)
• Good communication skills
• Understanding of Accounts Payable process & ability to interpret financial information
• Problem solving, query resolution ability to deal with complex tasks and queries
• Accuracy and attention to details
• Able to demonstrate values consistent with J&J Credo

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