Procurement Officer At Forward

JOB RESPONSIBILITIES:

Strategic Sourcing and Procurement:

• Understand the business and possess a strong knowledge of the local and international markets, particularly in the floral industry.
• Liaise with suppliers and company stakeholders regarding updates and details of flower purchases.
• Analyze industry and demand trends to support management in developing and implementing sourcing strategies.
• Implement and assist in developing strategies for spending analysis, materials sourcing, supplies, and services.
• Understand, track, and forecast key cost drivers and market factors for assigned commodities.
• Execute procurement plans and be responsible for meeting all targets and KPIs related to flower sourcing.
• Supervise in-stock levels and the replenishment process for flowers.
• Lead sourcing and procurement efforts for flowers, aligning with company objectives on quality, cost, and timelines.
• Negotiate contracts and manage supplier relationships to secure favorable terms and reliable supply chains.

Operational Efficiency and Compliance:

• Meet budgets, deadlines, and KPIs, including cost analysis, contracting, and vendor management.
• Build and maintain relationships with suppliers, evaluate their performance, and update the database periodically.
• Ensure suppliers are paid in a timely manner.
• Monitor contracts, purchase orders, consumption, and spending.
• Oversee the procurement process and supplier evaluation, ensuring compliance with internal policies and regulations.
• Manage procurement documentation, including purchase orders and contracts, ensuring accuracy and timely financial processing.
• Coordinate with internal teams to forecast procurement needs and adapt strategies as necessary.

Stakeholder Engagement and Communication:

• Collaborate with internal stakeholders to understand and fulfill their procurement requirements.
• Maintain effective communication with suppliers to ensure timely delivery and quality control.
• Regularly provide procurement activity updates and market insights to the Lead Procurement Manager.

Data Entry and Accuracy:

• Enter data efficiently and accurately into our databases and systems.
• Verify data for accuracy, reviewing any errors or discrepancies.
• Conduct regular data quality checks to identify and rectify any discrepancies.

Organization and Documentation:

• Organize and file documents and records in an orderly manner.
• Assist in the creation and enhancement of data entry procedures and guidelines.

Collaboration and Confidentiality:

• Work collaboratively with other team members to ensure data accuracy and consistency.
• Manage confidential and sensitive information with the utmost discretion and professionalism.

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