Job Details
Experience Needed:More Than 3 Years
Career Level:Experienced (Non-Manager)
Education Level:Not Specified
Salary:Confidential
Job Description
Procurement
❖ Manage to purchase duties for selected regions, including sending RFQs (request for quotes).
❖ Quote verification based on supplier quotations.
❖ Raise purchasing orders in ERP as per company policy and procedures.
❖ Send purchase orders, following through with suppliers to ensure orders are delivered on time.
❖ Utilize existing preferred supplier agreements and identify items required to be purchased through these suppliers.
❖ Ensure a prompt and efficient supply of spares and equipment to the business.
❖ Keep the requisition register up to date and ensure requisitions are closed within defined KPIs.
❖ Keep the pre-payment register up to date and timely reporting to the management on urgent prepayment orders.
❖ Coordinate with logistics and inventory teams for activities interlinked with procurement functions.
❖ All requisitions and supporting documents to be appropriately documented.
❖ Assist the Procurement supervisor in handling discrepancies and disputes as per company procedure.
❖ Manage day-to-day activities to meet set KPIs.
❖ Perform duties assigned by management.
Knowledge & Skills Required:
❖ Expedite purchase orders with suppliers on daily basis.
❖ Daily follow-up on P2- urgent orders, provide daily feedback to the end user on daily basis.
❖ Attend weekly OSR meetings with designated personnel within each region.
❖ Scrutinization of suppliers’ pre-alert | good readiness documents.
❖ Update Cargo wise on a routine basis.
❖ Provide weekly Order Status reports to regions.
❖ Maintaining
Audit
❖ Ensure to follow company policies, procedures and guidelines provided by management.
❖ Ensure archiving all work-related documents as per defined guidelines
KPIs
❖ Perform ethical and responsible sourcing.
❖ Manage and maintain accurate records of purchasing, quotations, and other important data.
❖ Maintain good supplier and stakeholder relationships.
❖ Negotiate the best deal for pricing and sourcing to achieve value for money.
❖ All requisitions should be closed within 5 working days.
❖ Any requisition crossing 5 days needs to be escalated to the management. ❖ Urgent orders to be follow-up on a daily basis and update management.
❖ Cargo wise should be updated on a daily basis where needed.
❖ Any issues in procurement/expediting needs to be escalated to the management.
❖ Support management during procurement audits.
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