logistics Specialist At Daikin Qatar

Job Responsibilities

Responsible for the planning, execution and follow-up of all Replenishment stock orders & direct shipment Applied orders to Egypt :

1 person: Responsible for co-ordination of delivery from Origin to Egypt Port

1 person: customs clearance & delivery to warehouse in Egypt

Responisble for the management & execution and all customer orders (split by sales person to each Supply chain co-ordinator)

• Planning
• Working with Sales planning on monthly Forecast Process, to produce Ukeharai demand plan for DAME to use to secure supply for DAEG
• Mange RDD of replenishment order in SAP in line with Ukeharai each month to ensure matching with forecast DAME will submit to factory (after DAEG establish own import license  will place PO in SAP directly under 5970 plant in replacement of CRM quotes under plant 5950)
• Monthly reporting on inventory & purchases for DAEG management
• Support to DAME during budget cycles on volumes and inventory levels
• Replenishment Inventory orders in SAP (DAME & DAEG)
• Convert Replenishment Quotes from CRM to SAP under DAME 5950 plant
• Issue SAP Pro-forma invoice to import company to enable Issuance of pricing offer
• Generate DAEG inbound PO in SAP and send final PO to import company
• Save import company PO in SAP against HQ Sales order
• Mange RDD of replenishment order in SAP in line with Ukeharai each month to ensure matching with forecast DAME will submit to factory
• Create delivery of replenishment orders inline with Ukeharai & arrange delivery co-ordination with factory, Inspection agents and DAME monthly nominated Freight forwarder.
• Issue invoice after collection & Co-ordinate with factory to issue EUR1
• Co-ordinate with Freight forwarder to issue draft BL and confirm documents.
• Co-ordinate with DAME for legalization of invoices, creation of COO and submission of all docs to GIZA bank
• This will be completely revised after DAEG establish own import license
• Customs Clearance
• Work with nominated customs broker to ensure smooth clearance of all shipments arriving in Egypt to avoid detention, demurrage or port storage costs.
• Become a specialist on customs related topics for AC in Egypt & support SBU on best way to import products to ensure compliance at all times.
• Regularly prepare /maintain reports on HS codes & customs requirements in Egypt to be shared with Management.
• Warehouse inbound
• Generate & Distribute inbound to DAEG warehouse in SAP against correct PO, ensuring correct estimated delivery date is maintained & updated as ETA changes
• Ensure inbound numbers are generated for each container (inbound cannot be created for all containers)
• Co-ordinate with warehouse to ensure they are aware of inbounds and unloading is correctly planned.
• Approve / validate any overtime requests from the warehouse related to inbound shipments
• Monitor and report Monthly KPI for inbound shipments
• Reporting
• Co-ordinate with Daily update of central tracker on open order / in-transit orders to ensure full visibility
• Managing Supply/Purchase/Inventory reports towards DAEG management & DAME HQ
• Monitoring and reporting stock levels to sales and logistics to ensure availability is known by all key departments.
• Establish SLA/ KPI’s with Customs Broker / inbound transport company to monitor and manage performance, report on a monthly basis as part of Supply chain / logistics KPI reporting
• Monitor and report on warehouse inbound performance inline with agreed SLA’a
• Inventory control & Stock count
• Daily follow up of Stock comparison list (SCL) in SAP, fixing any issues with warehouse with the support of DAME
• Validate the monthly stock count completed and submitted by warehouse, any discrepancies investigated, and stock corrections requested to DAME if required.
• Responsible for coordinating & preparing the yearly wall to wall stock count with warehouse & external auditors.
• Closely follow-up stock in 009 / 003 and maintain reports monthly on all stock in these locations.
• Manage repair and scrap of damaged warehouse units, coordinating parts procurement for repairs with SPP team in DAME and repairs with DAEG service team.
• Direct Deliveries
• Convert direct orders from CRM to SAP under DAME 5970 plant.
• Co-ordinate with DAME to arrange PO submission to factory
• Mange RDD of order in SAP with correct ETA
• Co-ordinate with DAME team to arrange delivery with factory.
• Co-ordinate with factory to issue EUR1
• Co-ordinate with Freight forwarder to issue draft BL and confirm documents.
• Co-ordinate with DAME for legalization of invoices, creation of COO and submission of all docs to GIZA bank
• Generate & Distribute inbound in SAP and issue final invoice to customer inline with incoterms.
• Spares:
• Support Spare parts team with order creation, distribution & customer collection
• Role to be discussed internally with SP team to understand break up between Supply chain and SP team
• Monthly invoices
• Review and approve invoices importer and customs broker within three working days of submission.
• Submit to finance for payment and provide any supporting information as required
• Monthly cross check with finance team and vendor to ensure all invoices are accounted for in correct month.
  

Job Requirements

Experience & Knowledge

• Minimum 5 to 7 years of experience in Supply Planning
• Multinational company experience
• HVAC industry is an advantage
• Logistics & Planning knowledge
• SAP experience is an advantage (or other ERP system)
  

Education

• Bachelor Degree graduate
• Certificate in logistics and supply is an advantage
  

Skills

• Good Knowledge of Excel
• Excellent written and spoken English
• Strong communication and coordination skills
  

Personality Attributes

• Analytical skills
• Quick Learner
• Attention to details
• Can handle deadline and pressure (Sense of urgency)
• Organized
  

KPI’s  Supply Planning

• Converted Orders from CRM to SAP within 1 working day of approval.
• All SAP Orders are correctly scheduled in line with Ukeharai / sales demand and no RDD in the past (DAME and DAEG SO)
• All Proforma and PO to import company are generated through SAP (no Manual documents outside system).
• Within one working day of Shipment from factory / BL issue the inbound to warehouse is generated in SAP split per container.
• Inbound dates are maintained inline with clearance schedules at port and no inbound with ETA in the past.
• All invoices from 3rd Party Vendors (Customs Broker / Importer / Inspection agents / freight forwarders) are approved within 3 working days of receipt and given to Finance for payment.
• Shipment tracker is updated with latest information.
• Maintain clear working instructions on customs clearance & HS codes on Egypt
• Monthly Reporting to DAME on inventory as per requirements
  

KPI’s  Customer management

• Converted Sales Orders from CRM to SAP within 1 working day of approval.
• Ensure customer PO matches order (Model, qty , value)
• All SAP Orders are correctly scheduled & no confirmed orders with RDD in past
• Deliveries are created inline with SLA with warehouse
• Invoices to customer are closed within one working day of delivery / shipment / collection and submit original invoice to customer.
• Ensure all POD, delegation letters & ID copies are uploaded by the warehouse to sharepoint within 5 days of delivery
• Ensure all Original POD, delegation letters & ID copies are collected from warehouse by 10th of next month and filed correctly in Daikin Egypt office
  

KPI’s  Inventory Control

• Daily Stock comparison check in SAP (SP01) and all issues resolved within the next period.
• Ensure all KPI’s with vendors are prepared and reported monthly to management.
• 0009 Stock report available with latest information 1st week of every month.
• Ensure monthly cycle count data from warehouse is uploaded on portal and any discrepancies investigated and resolved within the next period.
• Daily Stock comparison check in SAP (SP01) and all issues resolved within the next period.
• Ensure all KPI’s with vendors are prepared and reported monthly
• All invoices from 3rd Party Vendors approved within 3 working days of receipt and given to Finance for payment.

To apply click here