An Import and Logistics Coordinator is responsible for coordinating and organizing import, transportation, and storage operations within a company. The coordinator ensures the smooth flow of operations, handles shipments, and facilitates the import process from foreign suppliers to warehouses or markets. Below are the key specifications for an Import and Logistics Coordinator:
1. Educational Qualifications:
• A bachelor’s degree in commerce, business administration, logistics, or a related field
• Training courses or certifications in import management, logistics, or shipping can be beneficial.
2. Technical Skills:
• Document Management: Ability to handle import-related documents such as invoices, bills of lading, certificates of origin, customs permit, and others.
• Coordination with Suppliers and Partners: Continuous communication with foreign suppliers, shipping companies, and customs agencies to ensure coordination among all involved parties.
• Shipment and Transport Management: Ability to organize and track shipments from the source to the final destination, ensuring timely delivery.
• Use of Electronic Systems: Familiarity with inventory and shipping management systems, shipment tracking tools and Nafeza system
3. Administrative Skills:
• Planning and Organization: Ability to organize daily tasks and prioritize import and transportation operations.
• Report Preparation: Prepare detailed reports on shipment status, supplier performance, and transportation costs.
• Time Management: Ability to work effectively under time pressure and manage tight delivery deadlines.
4. Personal Skills:
• Effective Communication: Strong communication skills with all involved parties, such as suppliers, shipping companies, customers, and government agencies.
• Teamwork: Ability to collaborate with various teams within the company, such as finance, storage, and sales teams.
• Flexibility and Problem Solving: Ability to adapt to sudden changes and solve problems related to delays or disruptions.
5. Work Experience:
• Previous experience in import or logistics management, preferably in multicultural environments or international markets.
• Experience working with logistics companies, international shipping firms, and customs agencies.
• Minimum 3 years of experience in shipping, import/export, or logistics department.
6. Languages:
• Proficiency in English: As most international business operations are conducted in English.
• Knowledge of additional languages may be beneficial when dealing with suppliers or markets from different countries.
7. Computer Skills:
• Good proficiency in using office programs such as Excel and Word.
• Strong knowledge of inventory management, logistics software, and ERP systems, or shipment tracking tools.
8. Knowledge of Laws and Regulations:
• Strong knowledge of local and international customs regulations, import laws, and shipping regulations.
9. Ability to Work Under Pressure:
• Ability to handle challenging situations, such as unexpected delays or logistical issues.
10. Analytical Skills:
• Ability to analyze import and transportation data and provide solutions to improve processes and reduce costs.
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